Aspect AGM

Energy Company – a digital-first AGM

Project management | Event design | Technical production | Q&A management | Logistics | Venue management | Live broadcast

The Context

This large global energy company was a new client for Aspect. 30 different stakeholders were involved in the planning and delivery of their 2022 hybrid AGM.




The Project

Our first challenge was to bring ourselves up to speed on their in-house AGM systems to ensure we were fully compliant with their processes. Security was high on our client’s list of priorities and every detail had to be meticulously planned, including contraband items, the searching and storage of bags, management of the meeting itself and the security of the Board. Our client was heavily focused on diversity and inclusion for this AGM and subtitling was made available throughout the meeting. They also wanted to guarantee a positive experience for online attendees, which lead to a digital-first approach in the AGM’s execution for the first time in its history.

The Outcome

Aspect was able to support the Governance team by providing the running order, the script and slide advice as well as Board support and rehearsal planning on the day to ensure a seamless and efficient experience for both the client and attendees.




“It was a pleasure to have worked with you and the wider team at Aspect on our AGM.  With such a bespoke event, in that it was our first truly hybrid AGM and the first in-person meeting with our current leadership, it was reassuring to have you by our side throughout.  As Amy may have shared, we have received some excellent feedback on the meeting and look forward to discussing this as well as opportunities for improvements.”

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