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High Street Retailer - an accessible hybrid AGM

Project management | Technical production | Live broadcast | Logistics and venue management

The Goal

Our client, a popular high-street retailer, wanted this to be their most accessible AGM for shareholders yet. Aspect led them through the process of running the first hybrid AGM held in the UK by a FTSE100 company.

Our Work

Shareholders were invited to attend the AGM in person or to join the meeting online via an AGM app that gave them full voting and question-asking rights. Remote shareholders were able to follow proceedings via the AGM app, watch the presentations by webcast and cast their vote at any time using the AGM app.

Importantly, the app enabled them to ask a question at any time throughout the meeting. Aspect’s Question Management software seamlessly integrated on-line questions with questions from the AGM hall, keeping the Chairman in full control of the meeting. Any online questions not covered in the meeting were responded to once it ended.

Shareholders participating in the physical meeting were able to cast their votes using eVoting handsets. Both the votes cast in the room and those on the app were added together instantly at the end of the meeting to determine the result, making it a truly joined-up and accessible experience for all participants.

The Outcome

  • 700 attended physically
  • 60 attended virtually
  • Over 100 shareholder questions submitted and answered
  • Voting was all passed
  • Smooth meeting took place

Testimonial

“I wanted to say a really big thank you for all of your support today and in the run up to the event. Right from the word go, you filled me with confidence the event was going to pass smoothly and be a success. And you delivered!! Thank you for all of your wisdom and guidance along the way. Was a real pleasure working with you and I’m looking forward to the next time we can do that”.

Company Secretary

Our Work

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