On Campus AGM

The Context

As one of the world’s largest oil companies with a history of important but challenging AGMs, our client needed a trusted agency with the appropriate depth of expertise and knowledge to run their 2024 Annual General Meeting.

As well as the crucial matter of security, our client trusted us to handle any other unknowns on the day of the meeting. As it was impossible to predict the number of attendees, we built a main room for shareholders to watch the proceedings in person, with additional viewing rooms available for any other shareholders in attendance to engage with the meeting virtually. This arrangement gave us the option to scale the available space up or down depending on attendance on the day.

The hybrid technology used allowed those shareholders watching the meeting from the viewing room to ask questions live during the meeting if required. Safe in the knowledge that this was an option, shareholders were happy to submit their questions in writing in advance, thus helping with the smooth and timely running of the meeting. The Company Secretary played a vital role in successfully orchestrating the Q&A between shareholders and the Board.

Testimonial

“Our AGM this year was a tremendous success and we are very grateful to yourself, Carole and the whole extended Aspect team for all your expertise and support.”